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Graduation Formalities

Leaving college after a long stay as a student involves a lot of work – lots of forms to fill and things to sort out. To make this easier for you, we’ve compiled a ‘To-Do’ list.

In case anyone comes across any conflicting or alternate procedures other than the ones given here, please let us know at insight@iitb.ac.in

FORMALITIES REGARDING ALUMNI MEMBERSHIP

Students still have to fill up the form online, the pdf versions need not be submitted to the Alumni Association office. Once the form is filled up, the alumni membership cards will be dispatched to the graduating students. The form is available here: https://acr.iitb.ac.in/Valedictory/

In case of any queries, please contact IITBAA at iitbaa.office-group@iitbombay.org

OTHER FORMALITIES

  • Graduating students need to access their accounts using the following link: https://eaccess.library.iitb.ac.in:2356/ and check their dues. Get your library late fine cleared by filling out this form: https://forms.gle/rn6wjeBC9ZC64wDm6
  • Register on the National Academic Depository: http://www.iitb.ac.in/newacadhome/RegistrationatNAD201805April.pdf The NAD ID is required on the convocation form, so sign up at least a day before the deadline to fill out the convo form (21st July). In case your Aadhar is not linked with your phone, you can obtain the NAD ID by emailing ug_acad@iitb.ac.in your NAD form.
  • Fill up the convocation form and pay the convo fees (available at external ASC). It is necessary to fill up the convo form in order to obtain NOC from the department.
  • You also need to upload a scanned copy of the duly filled and signed Convocation Form in the “Upload Signed Convocation Form” available after filling the form. For a step-by-step breakdown of the process, use the following link: https://www.iitb.ac.in/newacadhome/ConvocationCircular2022-23.pdf
  • Apply for the provisional certificate. A provisional certificate is a document issued by the institute stating that you have completed your graduation. It is a temporary certificate that can be used to look for jobs until the original certificate is issued by the institute. You can apply for these directly through external ASC.

Very few departments have provided information on No-Dues certificates up until now. The following is the procedure outlined by the MEMS department:

  • Graduating students are required to send a signed self-declaration to the department office using the format provided by the department.
  • You can type this out, or write it on a white sheet of paper, sign it, scan it, create a PDF file and mail it.

FORMALITIES FOR PG/DD STUDENTS

  • Before the presentation, choose the examiners for your evaluation panel after consulting your project guide. Get this approved by the department office and HoD.
  • After the presentation, send the final grade form to the office along with students’ clearance.
  • If any external examiner is in the Evaluation Panel (who is not employed in IITB), send the Bank details to your department office through email for disbursement of honorarium.
  • Fill up the convo form and submit a copy to the department office along with a copy of your B.Tech degree.
  • Send a final soft copy of your thesis in pdf format (make all the changes suggested by the examiners) to the department office before 21st July.
  • If any students wish to take an extension for their DDP/MTP, they should send an email to their guide, explaining their reasons.
  • Also, submit the Alumni form to your department office.
  • In addition to this, you need to submit your Electronic Thesis Dissertation (ETD) at this link: http://etd.library.iitb.ac.in

We hope that this guide helps you manage things in a smoother way. Wish you the best in all your future endeavours! :D